Privacy Policy
This Privacy Policy describes how we process the personal data of people who visit the RepAmigo website and use the contact form / demo sign-up form. It covers the marketing website (landing page) and the handling of enquiries — it does not cover the processing of data inside the RepAmigo application itself, which is governed by separate documents.
1. Data controller
The controller of your personal data is "WECREO" Spółka z ograniczoną odpowiedzialnością (a limited liability company), with its registered office in Warsaw, al. Jana Pawła II 27, 00-867 Warsaw, Poland, entered in the register of entrepreneurs of the National Court Register (KRS) under number 0000548111, NIP 5252613650, REGON 361028875 (hereinafter: the "Controller", "we").
For any matters relating to the processing of personal data, you can contact us at: [email protected].
2. What data we collect
In connection with your use of the site and the demo form, we may process the following categories of data:
- Data provided in the demo form: work email address, company name, field team size and — if you provide them — first and last name and other information contained in the message.
- Communication data: email correspondence and its content, if you contact us in response to a request.
- Technical and analytical data: IP address, browser and device type, the source of the visit to the site, and information about activity on the site — collected automatically via cookies and analytics tools.
3. Purposes and legal bases of processing
We process your data for the following purposes and on the following legal bases (GDPR):
- Handling your request and getting back to you (arranging and running the demo, answering your enquiry) — Art. 6(1)(b) GDPR (steps taken at your request prior to entering into a contract) and Art. 6(1)(f) GDPR (our legitimate interest in handling enquiries).
- Direct marketing, including sending commercial information and email marketing — Art. 6(1)(f) GDPR (legitimate interest), and for sending commercial information by electronic means — on the basis of your consent (Art. 6(1)(a) GDPR in conjunction with the Polish Act on Providing Services by Electronic Means and the Telecommunications Law).
- Analytics and statistics (Google Analytics) — Art. 6(1)(a) GDPR (consent given via the cookie banner) or Art. 6(1)(f) GDPR, depending on the type of cookies.
- Establishing, pursuing or defending claims — Art. 6(1)(f) GDPR.
4. Cookies and analytics tools
The site uses cookies — small text files stored on your device. We use:
- Essential cookies — necessary for the site to work properly; they do not require consent.
- Analytics cookies (Google Analytics) — let us analyse traffic and how the site is used. The tool is provided by Google. They are set only after you give consent in the cookie banner.
- Marketing cookies / pixels — if used, they measure the effectiveness of marketing activities; set after you give consent.
You manage your cookie consent via the banner shown on your first visit and in your browser settings. You can withdraw consent or delete stored cookies at any time; this does not affect the lawfulness of processing carried out before consent was withdrawn.
5. Data recipients
We may share your data with trusted entities that process it on our behalf under data processing agreements, in particular:
- the CRM system provider — Twenty (Twenty CRM),
- the hosting and infrastructure provider — DigitalOcean,
- the analytics tool provider — Google (Google Analytics),
- entities providing us with IT, legal or accounting support — to the extent necessary.
Data is not sold. We share it only to the extent necessary to achieve the purposes indicated above.
6. Transfers of data outside the EEA
Some providers (e.g. Google) may process data outside the European Economic Area. In such cases, the transfer is based on mechanisms ensuring an adequate level of protection, in particular the standard contractual clauses approved by the European Commission. You can obtain details about specific transfers by contacting us at [email protected].
7. Data retention period
- Demo form and correspondence data — for the period necessary to handle the request, and then for the duration of the sales contact; if no cooperation follows — for up to 24 months from the last contact.
- Data processed on the basis of consent (marketing) — until consent is withdrawn.
- Analytics data — for the period resulting from the configuration of the tool (Google Analytics).
- Data necessary to defend claims — until the applicable limitation periods expire.
8. Your rights
In connection with the processing of your data, you have the following rights:
- the right to access your data and obtain a copy of it,
- the right to rectify (correct) your data,
- the right to erase your data (the "right to be forgotten"),
- the right to restrict processing,
- the right to data portability,
- the right to object to processing based on legitimate interest, including direct marketing,
- the right to withdraw consent at any time (without affecting the lawfulness of processing carried out before withdrawal),
- the right to lodge a complaint with the supervisory authority — the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland.
To exercise the above rights, contact us at [email protected].
9. Voluntary provision of data
Providing data is voluntary, but necessary to handle your request and arrange a demo. Failure to provide the data marked as required in the form will make it impossible for us to get back to you.
10. Automated decision-making
Your data is not used for automated decision-making, including profiling that produces legal effects concerning you.
11. Changes to the Privacy Policy
We may update this Policy from time to time. The current version is always available on this page, together with the last-updated date shown at the top of the document.